Free Contractor Quote Template

Most contractor quotes look unprofessional. They're vague, slow, and forgettable. Here's a free template that fixes all three problems.

Why This Template Works

It's itemized. Clients trust quotes that break down every charge. "Install 3 outlets — $450" is vague. "Labor (3 hrs @ $95/hr) — $285, Materials — $120, Permit — $45" is transparent.

It has urgency. Every quote includes a validity deadline. "Quote valid for 14 days. Book by [date] to lock this rate." This drives action.

It looks professional. Clean formatting, your logo, license number, and insurance info. Clients judge your work by your quote before they ever see your work.

The Template

Copy and paste this into Word, Google Docs, or your email:

═══════════════════════════════════════════════════════════════
                    [YOUR BUSINESS NAME]
           [License #] | [Insurance] | [Phone] | [Email]
═══════════════════════════════════════════════════════════════

CLIENT: [Name]
ADDRESS: [Job site address]
DATE: [Date]
QUOTE VALID UNTIL: [Date + 14 days]

───────────────────────────────────────────────────────────────
SCOPE OF WORK
───────────────────────────────────────────────────────────────
[Describe the work in plain English. Be specific.]

Example:
• Install 3 new GFCI outlets in kitchen
• Upgrade panel to 200A service
• Install whole-home surge protector
• Pull permits and schedule inspection

───────────────────────────────────────────────────────────────
LINE ITEMS
───────────────────────────────────────────────────────────────

Description                          Qty    Rate       Amount
───────────────────────────────────────────────────────────────
Labor ([X] hours @ $[rate]/hr)       [X]    $[rate]    $[amt]
Materials ([description])            [1]    $[cost]    $[amt]
Permit & Inspection                  [1]    $[fee]     $[amt]
[Additional line items]
                                              Subtotal:  $[amt]
                                              Tax ([X]%): $[amt]
                                              ─────────────────
                                              TOTAL:     $[amt]

───────────────────────────────────────────────────────────────
TERMS & CONDITIONS
───────────────────────────────────────────────────────────────

• 50% deposit required to schedule work
• Balance due upon completion
• Quote valid for 14 days from date above
• Any changes to scope will require a revised quote
• Warranty: [Your warranty terms]

ACCEPTANCE:
Client Signature: _________________________ Date: _______

═══════════════════════════════════════════════════════════════

Pro Tips

Send it fast. Homeowners are in buying mode when they request a quote. Wait 24 hours and they've already called someone else. Aim to send within 2 hours of the walkthrough.

Send it by text. Homeowners check texts more than email. Copy the quote into a text message or send a PDF link.

Follow up. 40-60% of "maybe" quotes turn into jobs if you follow up consistently. Most contractors send one quote and hope. The winner follows up on day 3, 7, and 14.

Want to Automate This?

This template works great. But manually creating quotes, copying them into emails, and setting calendar reminders to follow up? That's exhausting.

FieldDeal does all of this in 60 seconds:

• Create the quote on your phone (uses this exact format)
• Send it by text or email instantly
• Automatically follow up on day 3, 7, and 14
• Client pays online via built-in Stripe link
• $49 one-time. No subscription.

If you're sending more than 2 quotes per week, check out FieldDeal. It'll save you hours and win you more jobs.

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This template is free to use, modify, and share. No attribution required.